Project status update document

It records the time when the project began, the actual work done and the remaining time left. Project update template can be found online in different file formats like, Word, PDF and Excel, for user convenience. Our project update template are designed by professionals and can be used right away. You can also see Project Tracking Templates. These templates use detailed structures and layouts that specify all the essential objectives and aspects of a Project Template and then a certain update is given on the progress or achievements.

Example 2 : The vendor has indicated that the delivery of the product is on track. The internal project team is ready for analysis. The project schedule is a concern due to the unavailability of infrastructure. The critical project parameters within the project status report template contain the essential aspects of the project. Each parameter can have 3 statues - on-track , delayed or off-track.

On-track means everything is fine, delayed means there could be some delays but still under control and off-track means that aspect of the project is way off and needs immediate attention.

Generally, the status of a task or project phase should be marked delayed before it is marked as off-track. It is essential to use the delayed status early if you see an issue. Business stakeholders do not like or feel misinformed if you change status from on-track to off-track. It also means that the situation was not handled as it went straight to off-track. The schedule is the planned dates as per the project plan. Quality refers to the testing phase and in general, refers to the overall quality of the project.

The scope is a gauge of project deliverable. Budget is the financial aspect of the project. Risk and Issues will tell the stakeholders if the risks and issues are currently manageable or not. There is a comments column for each of the parameters. Section 3 : Project Schedule. The project schedule section with the project status report template can be used to display the key project phases or stage gates. Please see an example.

I prefer to show the summary tasks in the project plan with their basic information. It is up to the project manager to decide how he or she want to report on the schedule. Generally, the senior management of the company will always look at high-level dates or milestones rather than getting into the details.

You should use whatever the project team is familiar with. You can always copy paste this information from your project plan. The project schedule is important as the project team needs to be aware of the key dates that the project must meet.

Reporting on the status of work is critical to keeping your team on the same page, proactively identifying risks, and staying on track and on budget. But manually compiling this information from different sources is one of the biggest drivers of work about work —busywork that gets in the way of your meaningful, high-impact tasks.

Instead of manually assembling this information, use a project status report template to streamline this process for you. That way, you spend less time on unnecessary data gathering and more time on work that matters.

Project status reports are timely updates on the progress of your projects. Regularly sharing project status reports is important because they help you keep all project stakeholders in the loop and aligned on how your project is progressing. They answer the questions everyone has before team members even have a chance to ask them. Some projects benefit from weekly reporting, while others only need to be updated once a month.

Schedule your project reports as frequently as is helpful for your stakeholders. Effective reporting has a variety of benefits. When you correctly report on project status, you effectively:. The worst thing for a project is when you arrive at the end of the timeline and realize you were off track the whole time. Progress reports are a way to do that without too much manual work.

Because these reports mix high-level summaries with some important metrics, everyone has a sense of the project's health. And if the project is off track? You can quickly and proactively fix it—so you still hit your project deadline on time and on budget. Project status reports are not real-time reports.

These reports are summaries of what happened during the past week, two weeks, or month of project work. As the project manager, you already have enough on your plate.

Project reporting tools make it easy to find all of this information in one place, and create a project status report with the click of a button. Project status reports should go out to your project team, project sponsor, important stakeholders, and cross-functional team members. If there are important project next steps or action items, share them here so everyone knows what to expect.

Similar to the project risk management process , proactive status reporting helps you identify and overcome issues before they impact your project timeline. Project Status Update: Brief Version. If you need to get the attention of your managers and project team, send them an update by email. This kind of update is suitable for those in charge as it contains details about the progress of each task. Suitable for project managers to send updates to stakeholders. The email should have two sections - Key Highlights and Task Updates- with each section containing specific information based on their needs Key highlights will cover critical updates only.

A part of most communication plans is a periodic email from the project manager to the customer. Any information that is sent to the customer should be carefully reviewed beforehand.

This email template contains all the critical KPIs that need to be covered along with the project's basic information like project name, project manager name, and status date. There is also an option to provide project commentary just below the KPIs.

The project schedule is where you will document high-level project milestones and then show progress and any comments. In the comments section, you can mention if that milestone is on track or not. Highlight the text in red if there are delays. The email writer should use the email's top risks and issues section to document any current risks or issues within the project.

ETA can be a date or a timeframe by which this risk or issue needs to be addressed. You can add any comments you wish. Status Update for Aug The project looks good, and we are confident that we will complete it on time. No major issues have come up since the last E-mail was sent on Jul Please reply to this e-mail if you require any further clarifications or wish to raise an issue for us to take care of.

Best Regards, Matan Johnson. For any project manager, the status reports are a handy way to give an overview of their projects and show what they're doing. It can make it easier for managers if there is little time or need-to in order to see where current tasks lie on the priority list.

Sample 4: Status Update Request Email To compile a status update report and Email, many team members need to give their input. The project manager should send periodic Email should be sent out to the contributing team members to fill in to facilitate this process. The main idea here is to get the latest updates on the team's tasks, update any open risks and issues, and finally ask the project team if they need some help.

Sending an email is advantageous because the team can respond in their time and have a track record of the updates they have sent. Also, asking the team if they need any support will make them comfortable that the project manager is taking the lead.

The E-mail should be addressed to the following —. The following message and template should be inside the E-mail —. As with every week, please update the below template with the updated status.

The following E-mail and template should be sent to the managers if an update is available, without a specific request by the manager! The template should only contain the open tasks and the ones completed since the last status E-mail was sent. Please see the updated status of the task below. We were able to develop an innovative solution that tested well in the QA environment, and we believe that this will be acceptable by the customer according to their technical specs.

You may also be interested in Email Templates for Project Managers. A team leader or project manager can use the daily update template to send team updates or project updates. The template has three columns for displaying the information. First, what is planned, what is achieved or what was complete, and any roadblocks or issues?

Each row should represent a different task or issue. Please see the updated status of our team below. Generally, stakeholders involve a group of senior executives or management who have an interest in the project. It is best to keep the stakeholder update brief to quickly get an overview of what is happening in the project.

The stakeholder update should contain a weekly summary that covers a high-level view of the project.