Office relocation plan pdf

Thanks for your helpful article on how to organize an office move. I like that you made a checklist on the things to remember, such as hiring a reliable office mover, archiving old files, and etc.

To make the moving process go faster, I shall then help my boss find office rentals available. I highly recommend these office movers, they helped me a lot during my move. I would like to thank you for the efforts you have put in writing this blog. Actually your creative writing skills has inspired me to get my own site now. Really the blogging is spreading its wings rapidly.

Your write up is a great example of it. Do you have any? Please let me know so that I could subscribe. Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. When you are not sure what to do, you probably seek advice from your friends.

When you need encouragement to Consider future growth. Select the new office location and negotiate a lease. Decide in advance the type and length of lease you need. Work with an office space planner on design and buildout. Know the dimensions of the new space. Work with your IT department head in planning the new office infrastructure.

An office relocation presents a good time to replace outdated equipment and furnishings. Perform an inventory and decide what items will be moved or replaced. Also decide how you will dispose of the outdated office furniture and equipment. Relocation also provides a great opportunity to purge unnecessary files and move paper records to digital. You might also consider offsite records storage to free up office space.

Update all marketing collateral including the company website and online citations , brochures, stationary, business cards, etc. Notify customers and vendors about the upcoming relocation. Take advantage of this opportunity to communicate with your current, former and prospective customers multiple times throughout the relocation process.

Announce the upcoming move. If you are relocating due to company growth, proudly tell customers and vendors. Later send an update about how well plans for the relocation are going, and then announce completion of the move. Review 20 Tips for Smoother Office Moves and other office relocation tips provided here. Tags: office relocation planning. Begin your communication strategy about your relocation as early as you can.

This can create unexpected troubles that can hinder the future development of your plan. As stressful as the relocation may be for you, remember that your team probably doesn't have as many of the details as you do. They are going to be even more on edge and anxious about a relocation. As their leader, you will need to stay calm and level-headed. As a manager once said, "speed of the team is the speed of the leader".

Lead your team during the move by example which will result in simplifying the office move. The right way to communicate the news to your workers depends on how you typically exchange information. If you mostly share company news via email , you should continue on this way.

If you usually hold town hall style meetings, then call an in-person meeting. Make sure you list all the key steps of the move, so everyone knows what to expect and when. Provide your staff with instructions on how to pack their offices or cubicles for the move.

This should include where to get packing materials , what they're responsible for packing and deadlines. Your office movers and relocation experts can help you with this. During the move, you may need to close the office to enable the final packing and moving of office equipment and furniture.

Make sure your staff is aware of these dates , how the business will continue during the move and how this will affect their work schedule and workload. Your employees will want to know early on what the new space will look like and how the offices will be set up. Will they still have their own space or will they now be in a cubicle or open floor plan?

Make sure you create a way to inform staff of how their work space might change. Provide staff with all the information they need about the new location so that they can prepare transportation to the new space. Once you've determined all the key messages , you need to determine how best to deliver these messages. The method you use should be decided by the type of message. They give everyone the opportunity to ask questions, read up about new office amenities , and get regular updates about the move.

This is for companies or organizations that have an intranet. T his is usually the best platform for most messages. It enables easy updates to files and information that reaches all employees. No matter what the message, staff meetings are a good place to make announcements and allow staff the chance to have a complete discussion. You can also use the meeting time to review how information will be communicated moving forward so your employees know they'll be kept informed.

While email is easy , it's not the best way to relay information. You don't want to send out so many emails that people can't find the information when they need it.